Have you started to write your Personal History? If not, here is why we should start:
"That which I do not in some way record will be lost at my death, and that which I do not pass on to my posterity, they will never have. The work of gathering and sharing eternal family keepsakes is a personal responsibility. It cannot be passed off or given to another."Elder Dennis B. Neuenschwander
The next time you feel like watching a movie, snuggle up to your computer instead and take a look at the WorldWide Telescope. You will be inspired and perhaps even spiritually moved to see what our Father in Heaven has created!
Thanks to one of my loyal readers, Shan, I have discovered a wonderful new tool, Google Analytics. If you have a blog - or any type of web site - Google Analytics can tell you who is looking at your site, when the look, and from where. Take a look: www.google.com/analytics. And, thanks again, Shan!
#5. Google it! - Never forget that you’re using a Google-based program, not just a service provided by the company. Want to find something easily? Google it! It’s in your email somewhere. This is one of the best things about Gmail. Let’s say I sent you a password to my website about muffins, but you can’t remember when I sent it so the thought of scanning through all of your emails is daunting (especially since you don’t delete them anymore). Well, try searching in your email for “password” and “muffins” and hit enter. Chances are, the exact email you are looking for will be sitting there waiting for you. If not, add/remove keywords until it does. I can’t stress to you enough how great this feature is until you experience it yourself. In fact, this is the reason why folders are irrelevant now. Why search through folders if you’re going to search all of them at once every time?
#4. Labels - Another paradigm shift that Gmail will (happily) force you to make is getting rid of the “everything needs a folder” mentality. Outlook-based email, AOL, Hotmail, and the rest have always forced us to create all these folders for our email, arrange them just so, and otherwise add steps that we don’t really need. There are no folders, really, in Gmail. I mean, they call them the inbox folder and the spam folder just so people know what they’re referring to, but there is not actual folder. So, how do you keep everything straight? Labels! Add a label called “business” that is blue and one called “financial” that is green, or whatever you can come up with. They’re flexible and you can rename them, so you’re bound to come up with plenty of uses for them. But be careful that you don’t overuse them. After all, Gmail is about simplicity, and part of the simplicity is being able to search for an email rather than search through folders, labels, etc. And speaking of search…
#3. Filters! - Yay, filters! They rock, rock, rock! And, here’s why. Let’s say you keep getting email from Old Navy, and you just can’t get them to stop sending you stuff. Well, just create a filter that automatically archives (or deletes) all email from them. That way, it skips your inbox entirely and you never see it. There are a ton of great uses for filters. If you have a friend who is always forwarding you junk and you can’t tell them to stop (but you also don’t want to simply block them because they are a friend of yours), then just create a filter that automatically archives everything from “unclesteve@email.com” that has “FWD” in the subject line. That way, if he ever sends you a personal email that isn’t a forward, it’ll come straight to your inbox and you won’t miss a thing. And besides, if you set it to automatically archive, you won’t be getting rid of anyway…just hiding it. Finally, filters can be used to “unsubscribe” from any email service, no matter how hard they make it to do so. If you’re tired of receiving email from someone, set up a filter that automatically deletes all email from them and you’ll never be bothered again.
#2. Re-inventing the inbox - Your inbox is like your desktop. It’s your staging area for things you need to deal with or don’t want to forget. The rest of the emails in there should be archived or deleted. It all depends on your own behavior, of course, but you shouldn’t have more than twenty-or-so emails in your inbox at any given time. Sure, you can have a thousand if you want, but you’d be neglecting the whole point of the Gmail inbox and the archive button. Don’t be afraid to archive something immediately after you’ve read it, or if you already know what it’s going to say. Archiving doesn’t hide it away in some locked vault, never to be seen again. It simply removes it from your inbox. Your inbox should just contain emails from people who are actively waiting on a response, or if there’s a bill notification or some other reminder you don’t want to forget.
